2019 MINUTES
TOWN OF MILFORD
MINUTES OF ANNUAL MEETING
TUESDAY, APRIL 16, 2019
The meeting was called to order by Chairman Jeff Ziebell at 7:30 p.m. All board members and 22 citizens were present.
The minutes of the April 17, 2018, Annual Meeting were read and approved as presented.
The Annual Report was presented and reviewed by the citizens. Jane Lenius questioned why she didn’t receive a notice from the assessor that her value was going up when they charged the amount they did for the re-evaluation. It was explained that she wasn’t the only person who hadn’t received a notice. The board also pointed out that contrary to rumors that are going around the township, there are no debts outstanding or bills that we are unable to pay. The Equipment Fund has a balance of $103,000.00 in it and there is over $37,000.00 remaining from the 2018 budget that rolls over into the 2019 working capital. After discussion, Roger Zimmerman made a motion to accept the Annual Report as presented. Steve Duwe seconded the motion and the Annual Report was approved.
Chairman Ziebell asked the electors if they would allow the Town Board to borrow additional funds in case of an emergency during the coming year. Steve Duwe made a motion to allow the Town Board to borrow up to $50,000.00 in the event of an emergency in the coming year. Tony Schadt seconded the motion and the motion passed.
Steve Duwe made a motion to set the Annual Meeting for next year for April 21, 2020, at 7:30 p.m. Tony Schadt seconded the motion and the motion passed.
During public input, the following items were discussed:
- Wages for the snowplowing were discussed. Steve Kube made a motion to increase the wages for snowplowing to $25.00 per hour whether it is a weekday, Sunday or holiday. Steve Duwe seconded the motion and the motion passed.
- Jane Lenius was wondering when the roads will be repaired, which ones, and if there is a plan for the order in which they are repaired. The new town board will be doing their annual inspection of the town roads and determine the order for repair.
- Roger Zimmerman said that East Hubbleton Road needs shoulders. It was pointed out that the road doesn’t work well for shouldering.
- Greg Redmer asked if a tape recorder would be used for the meetings with the new board coming in. The only meeting that is required to be recorded is the Board of Review. After discussion, it was felt it was not necessary for the other meetings.
- Karen Schadt asked if she had permission to send the Form CT to Capitol Tax & Accounting Group if she is unable to balance it. It was confirmed that the firm could be used if needed.
The newly elected board came forward to complete the meeting. Supervisor Jason Hoffman stated that since there currently is not a chairman after the election, a chairman would need to be appointed. He made a motion to appoint Matthew Kaminski. Supervisor Steve Kube seconded the motion. The motion was approved by Supervisors Jason Hoffman and Steve Kube and Clerk Trisha Miller.
There being no further business, newly appointed Matthew Kaminski made a motion that the meeting be adjourned.Steve Kube seconded the motion and the meeting was adjourned at 8:00 p.m.
Respectfully submitted,
Karen Schadt,Town Clerk
MINUTES OF THE TOWN OF MILFORD BOARD MEETING
April 11, 2019
The Board meeting was called to order at 7:30 p.m. by Chairman Jeff Ziebell. All Supervisors and 26 citizens were present.
The minutes from the March 14, 2019, meeting were read and approved.
The treasurer’s report was read and approved as presented.
For Public Input, the following issues were discussed:
- Chairman Ziebell said that Jerry Topel has informed him that he will no longer be doing the lawnmowing about the buildings for the township. It was suggested that John Smith’s son be asked if he would be interested in doing the mowing.
- The town board has been asked about possible cleaning out of a ditch on Manske Road. The board has looked at the town ditch and it is not interfering with the flow of water. The board will talk to the resident about this.
- Kathy Redmer advised the board the we have received an email from Christopher Wagner regarding his tax bill. There was an error on his reassessment which has resulted in a large increase in his taxes. He has contacted Associated Appraisal regarding this matter. We will wait for Associated Appraisal to make a correction with Mr. Wagner.
- A letter from Larry Chwala was read regarding his declining the chairman’s position from the election.
- Supervisor Joe Donnelly suggested that it might be wise to come up with a written description of each of the positions on the town board. He has been checking other towns/cities and some do list these on their websites. If that was done, candidates would have a better idea of what is involved in each position.
- It was questioned how we find a chairman at this point. Chairman Ziebell explained that there are three options.
- A special election.
- Appointment by the newly elected supervisors and clerk.
- Placing an advertisement, seeking applications and conducting interviews.
The method to be used will need to be determined by the newly elected supervisors and clerk.
- Mary Perschke has contacted us again indicating that the road sign is not there. Jeff Ziebell said that he had just put the new sign up. He will see if it is there.
- Renee Wesenberg has sent another email regarding potholes on Manske Road. We will begin patching the holes on the town roads once the weather is conducive to it.
- Fire signs are going up.
The Application of Eggert Acres, LLC for a rezoning and a conditional use permit were reviewed. Mr. Eggert is requesting an A-3 one acre lot around the house (Lot 1) and an A-2 5.5 acre parcel for the remainder of the property (Lot 2). A conditional use permit is needed for the operation of an agricultural equipment repair company. Joe Donnelly made a motion to approve the A-3 one acre lot around the house; the A-2 5.5 acre parcel for the remainder of the property; and the conditional use permit for the operation of an agricultural equipment repair company. Jason Hoffman seconded the motion and the motion passed.
Allen Kuenzi was present to discuss the special charges for curbside collection that are on his properties. Currently there are seven charges. He has been to the Jefferson County Land Information Office regarding this matter. They have been to the properties and have removed three addresses from Parcel No. 020-0714-0123-002. During the discussion it was determined that Mr. Kuenzi’s residence has the fire number N7114. N7110 has a cottage-like structure on it that has to be fixed or taken down and N7116 has a cottage-like structure that will have to be removed. Joe Donnelly made the following motion:
- Remove the following fire numbers: N7104, N7110 and N7116.
- Remove 3 curbside collection charges from Parcel No. 020-0714-0123-002 beginning with the 2019 tax year.
- The cottag- like structure at N7110 has to be fixed or removed.
- The cottage-like structure at N7116 has to be removed from the property within 3 months.
- The current seven curbside collection charges have to be paid.
- Four curbside collection charges will remain on Parcel No. 020-0714-0123-002.
Jason Hoffman seconded the motion and the motion passed. We will confirm this with a letter to the Jefferson County Land Information Office and Mr. Kuenzi.
A weed commissioner needs to be appointed for the year. Jeff Ziebell made a motion to appoint Ed Wollin. Joe Donnelly seconded the motion and the motion passed.
The town audit was discussed. The estimates that we have received from Capitol Tax & Accounting Group, LLC. were reviewed. Following discussion, Jeff Ziebell made a motion to approve the proposal with the estimate for their services at $1,500.00. Joe Donnelly seconded the motion and the motion passed.
Open book has been tentatively scheduled for May 22, 2019 from 2:00 to 4:00 p.m. and Board of Review is scheduled for May 31, 2019, from 5:00 to 7:00 p.m. Jason Hoffman made a motion to approve those dates. Joe Donnelly seconded the motion and the motion passed.
Zoning documents, fire department reports, correspondence and the listing of bills to be paid were reviewed.
There being no further business to come before the Board, a motion was made by Jeff Ziebell to adjourn the meeting. Joe Donnelly seconded the motion and the motion passed. The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Karen Schadt, Clerk
MINUTES OF THE PLANNING COMMISSION
OF THE TOWN OF MILFORD
APRIL 11, 2019
The Planning Commission meeting was called to order at 7:00 p.m. by Chairman Steve Duwe. Donald Hepp, Lynette Pauli, Steve Duwe, Clem Mess, Tony Schadt and 26 citizens were present.
The minutes of the March 14, 2019, meeting were read. Timothy Windl and Helen Zahn were present and expressed their disagreement with the minutes. They are disputing the information from the Zoning Office that was provided to the Planning Commission. Discussion followed and the minutes were approved noting their disagreement.
The Application of Eggert Acres, LLC for a rezoning and a conditional use permit were reviewed. Mr. Eggert is requesting an A-3 one acre lot around the house (Lot 1) and an A-2 5.5 acre parcel for the remainder of the property (Lot 2). A conditional use permit is needed for the operation of an agricultural equipment repair company. Clem Mess made a motion to approve the A-3 one acre lot around the house and the A-2 5.5 acre parcel for the remainder of the property. Tony Schadt seconded the motion and the motion passed. Tony Schadt made a motion to grant the conditional use permit for the operation of an agricultural equipment repair company and Clem Mess seconded the motion. The motion passed.
Tom Kasten was present to present his request for rezoning a parcel from A-1 to A-3. This parcel will be used for a new home site. This matter will be heard on May 9, 2019.
There being no further business to come before the Planning Commission at this time, Clem Mess made a motion to adjourn the meeting. Tony Schadt seconded the motion and the meeting was adjourned at 7:25 p.m.
Respectfully submitted,
Karen Schadt,
Clerk
MINUTES OF THE PLANNING COMMISSION
OF THE TOWN OF MILFORD
MARCH 14, 2019
The Planning Commission meeting was called to order at 7:00 p.m. by Chairman Steve Duwe. Donald Hepp, Lynette Pauli, Steve Duwe, Clem Mess, Tony Schadt and 27 citizens were present.
The minutes of the February 18, 2019, meeting were read and approved as presented.
The Application for Rezoning of Timothy Windl and Helen Zahn was reviewed. They are requesting the creation of two 2-acre lots off of existing farmland. Chairman Steve Duwe passed out the information he has obtained from the Jefferson County Zoning Office to the Planning Commission members. A copy of the information is attached hereto. Mr. Windl had originally been advised by the Jefferson County Zoning Office that the proposed plan was allowable. Upon further review, the Zoning Office has confirmed that the requested split is not possible for the reasons set forth on the attachment. Mr. Windl asked if the Planning Commission could wait until next month to vote on this matter so that he would have time to talk with Jefferson County and make changes if needed. Chairman Duwe advised that since this was a second meeting on the proposal, a vote should be taken on this plan. Tony Schadt made a motion to deny the requested splits and requested that Mr. Windl bring forth a new proposal if he would like. Clem Mess seconded the motion and the motion passed.
The Application of Eggert Acres, LLC for a rezoning and a conditional use permit were presented by Charles Eggert. Mr. Eggert advised that the Jefferson County Zoning Office is requesting an A-3 one acre lot around the house (Lot 1) and the remainder of the property would be zoned A-2 (Lot 2). The entire parcel will be approximately 5.5 acres. The preliminary survey was reviewed. A conditional use permit is needed for the purchasers of this property to operate an agricultural equipment repair company. Since the applications include a rezoning, this matter will be heard again on April 11, 2019.
There being no further business to come before the Planning Commission at this time, Clem Mess made a motion to adjourn the meeting. Tony Schadt seconded the motion and the meeting was adjourned at 7:24 p.m.
Respectfully submitted,
Karen Schadt,
Clerk
Attachment to March 14, 2019 Planning Commission Meeting Minutes
Information presented by Chairman Steve Duwe
Obtained from Jefferson County Zoning Office
Initial determination by zoning was wrong because they didn’t map that the land Windl bought was frozen for development.
The original parent parcel had 2 prime lot splits available to it. Woolovers got one where they built their house. One prime split remains. That split remains with the property with the original farmstead. It does not go to “first come-first serve.” The 40.4 acres that Windl bought does not have any lot splits coming to it. That land is considered “frozen” which means no rezoning for development. Adding the approximate 14 acres that was purchased by Windl, making the new parcel over 50 A does not give it two lot splits. The 14 A parcel is considered prime land because it contains soil type Wauconda (2P) and Wacousta (3P) and Keowns (3P). Being wooded has no bearing to prime vs. non prime.
In reviewing a consolidation of parcels for an A-3 lot relocation, the lot from which the transfer would come from must have been able to have a lot or lots (A-3) on it. Since the 14 acre parcel was landlocked it would not be able to have any A-3 splits because it has no access to the road. Attaching it to a frozen parcel does not give it access to the road for a lot split.
MINUTES OF THE TOWN OF MILFORD BOARD MEETING
February 18, 2019
The Board meeting was called to order at 7:30 p.m. by Chairman Jeff Ziebell. All Supervisors and 10 citizens were present.
The minutes from the January 10, 2019, meeting were read and approved as presented.
The treasurer’s report was read and approved as presented. Karen Schadt questioned why an entry had not been made to add the check back in to the checking account that was made out to Harry’z Boondocks in 2017 and now required to be written to Jefferson County as unclaimed funds. Kathy explained that she just removed it from her outstanding check list. Karen also questioned the Dog Deposit made on December 31, 2018, in the amount of $140.00. The dog license list shows $135.00 and a written note of a refund to Jeff Frey of $5.00. Kathy explained that he actually paid $15.00. We are writing a $5.00 check to Jeff Frey at this meeting.
For Public Input, Kathy Redmer brought up that Al Kuenzi paid his taxes and only paid for two garbage pickups even though he is billed for seven garbage pickups. Last year he paid for all seven charges but feels he only needs to pay for two. He has been to the county and is trying to change it with them. He will need to come to the Town Board to have this matter considered.
Bob Brassfield was wondering how we can know if Advanced Disposal will be collecting garbage and recyclables on a Friday. We advised that due to the weather conditions lately, Advanced has had to pull their trucks from collections. We do receive a call from them when this happens. If there is time, it is posted on our website or citizens can call the board members to check.
Kathy Redmer questioned why all road labor for January was not turned in for payment this month.
Chairman Jeff Ziebell brought up that people are plowing snow across the roads from their driveways. He advised that it is illegal to plow snow across the roads after they are plowed by the town. Where this has occurred, he has been stopping to talk with the people if they are around. This may be something that should be included on next year’s tax letter.
The applications of Darlene Swanson and David Meyer for Operator’s Licenses were reviewed. Joe Donnelly made a motion to grant the applications. Jason Hoffman seconded the motion and the motion passed.
The town has been approached by the Farm Technology Days to see if they would be able to use the town’s end loader during the show. Jeff Ziebell made a motion to allow the use of the end loader. Joe Donnelly seconded the motion and the motion passed.
The issue of tampering in the town shop was discussed. Gas, furnaces and circuit breakers have been turned off. The door code has been changed and there has not been a problem since.
A discussion followed regarding transferring some of the Money Market funds remaining at the end of 2018 to the Equipment Fund for future use. Joe Donnelly made a motion to transfer $20,000.00 from the Money Market Account to the Equipment Fund. Jeff Ziebell seconded the motion and the motion passed.
The letter from the Towns Association regarding the Town Advocacy Council was reviewed. After discussion, Jason Hoffman made a motion that we join the Town Advocacy Council. Joe Donnelly seconded the motion and the motion passed. This fee will be included on the March statements.
The list of fire number signs to be ordered was reviewed.
Zoning documents, fire department reports, correspondence and the listing of bills to be paid were reviewed.
There being no further business to come before the Board, a motion was made by Joe Donnelly to adjourn the meeting. Jason Hoffman seconded the motion and the motion passed. The meeting was adjourned at 8:34 p.m.
Respectfully submitted,
Karen Schadt, Clerk
Note From The Clerk concerning our Quick Book records: The 2017 check to Harry’z Boondocks has been added back into the checking account as a voided check. This amount was written out to Jefferson County in January for unclaimed funds. An entry has to be made to maintain the accuracy of our records. The dog deposit of December 31, 2018, will be entered as $140.00 for dog licenses collected. The $5.00 check written to Jeff Frey will be entered as the refund of a dog license.
MINUTES OF THE PLANNING COMMISSION
OF THE TOWN OF MILFORD
FEBRUARY 18, 2019
The Planning Commission meeting was called to order at 7:00 p.m. by Chairman Steve Duwe. Donald Hepp, Lynette Pauli, Steve Duwe, Clem Mess, Tony Schadt and 8 citizens were present.
The minutes of the September 13, 2018, meeting were read and approved as presented.
The Application for Rezoning of Timothy Windl and Helen Zahn was presented by Mr. Windl. They are requesting the creation of two 2-acre lots off of existing farmland. He explained that it is non—prime land and eventually there will be a house on each lot. The Planning Commission reviewed the preliminary survey and discussed other possible locations for the lots with Mr. Windl. Since this is a rezoning application, the matter will be heard again at the Planning Commission meeting on March 14, 2019.
There being no further business to come before the Planning Commission at this time, Tony Schadt made a motion to adjourn the meeting. Clem Mess seconded the motion and the meeting was adjourned at 7:15 p.m.
Respectfully submitted,
Karen Schadt,
Clerk
2018 MINUTES